Bulletin No. 15 | May – June 2003

COMMUNICATIONS

International Communication through Email

Communication through email has been a global business practice since the 1990s. If you communicate through email, there will be no longer international phone bills, there will be no charge for express courier services, no waiting for overseas mails – we don’t have to wait until late at night to call a friend overseas due to the time difference. Yet, we need to remember that email sometimes can lead to misunderstanding. A hasty reply to an email, will sound informal and ambiguous. Email as a business tool deserves self control particularly if intercultural aspects are involved. 

Here are some tips to improve your international email

• Always type the subject. Email without a subject tends to be deleted or treated as junk mail. Make sure that the subject is short and clear.
• Keep your message short. Focus on main ideas and what you expect the reader to do after reading your email. 
• Check the spelling. Read your message two or three times before sending
• Put your complete identity – name, designation, email address, country code for telephone and fax numbers
• Avoid directness to certain people particularly in Eastern cultures
• Be careful when you use ‘reply all’, unless you really know they are
• Remember that there is no such private email. Emails are easily accessed by other persons particularly in offices. It is not a personal mailbox 
• Take special care for attachment. In most cases, attachment cannot be opened due to the difference in software
• Think before you reply and spend some time to arrange your message thoughtfully. If you are not in a good mood, wait for another day to reply.
• Take your time, watch your fingers, control their steps

CLEAN UP THE WORLD

All volunteers, in more than 120 countries, participated in the Clean Up the World campaign in 2003. It is easy, it is fun. Let;s create a sense of togetherness without having extra effort financially and physically. Cleaning up your environments. It can be in your neighborhood, offices, schools, campuses, public parks, beaches, just name it !

No matter how small your part, if we do it together, we can make the difference. 
You can get involved in Clean up the World campaign by

• Establishing your local clean up activities.
• Being a local organizing committee to coordinate clean up in your area.
• Distributing campaign kits : T-shirt, caps, posters, banners, postcards, stickers and even garbage bags.
• Disseminate campaign news : articles, releases to public at large.
• Be the Sponsor for – Panel Discussion, Clean up campaign kits, activities and Drawing competition for school kids.

Information :
Clean Up the World Trisakti, Indonesia
Menara Batavia, 2nd Fl
Communications and Public Relations Program
Trisakti International Business School (TIBS CPR)
Jl. K.H Mas Mansyur No 126, Jakarta
Tel 021 5793 0234, 5793 0241
Or
EGA briefings, Tel 021 567 3696, Fax 021 560 0251
Email : ananto@indosat.net.id